Administrative Assistant

Here at Aspen Wolf we are currently looking for a Administrative Officer.

Candidate will be expect to provide a comprehensive, robust administrative support service to support to the One Point Service and Family First Team members to assist them to deliver a high quality service, which meets the needs of children, young people and families.

Hours will be 18.5 hours per week Monday – Wednesday 

Monday & Tuesday 08:30-5pm 

Wednesday 08:30-12:00 noon 

Pay Rate £9.62

The post-holder will be required to:

  • Provide core administrative functions to support the work of the Specialist Teams;
  • Oversee the provision of administrative support to OPS/FF staff within designated buildings, including day to day allocation of work;
  • Support the Team Leader, Service Support, in the delivery of all buildings management functions;
  • Provide proactive support to inspection arrangements, e.g. file preparation, and provide a liaison role where appropriate
  • Provide core administrative functions to support the work of the Operations Manager;
  • Ensure that business needs are prioritised and managed effectively;
  • Provide proactive support to inspection arrangements, e.g. file preparation, and provide a liaison role where appropriate;
  • Carry out other duties commensurate with the grade of the post.

 

Administrative Duties:    

  • Supporting the OPS/FF staff in the locality in the provision of general clerical and administrative support;
  • Assist with general typing duties – reports, letters, genograms, chronologies etc;
  • Assist with reception duties (receiving visitors, taking calls & messages, dealing with queries);
  • To take a lead and oversee cover arrangements within designated buildings
  • Managing incoming communications (email, post, telephone calls) and highlighting/prioritising key points to follow up;
  • To create electronic documents, reports, letters etc from copy and dictation;
  • To highlight issues of a urgent nature to relevant senior members of the team;
  • Set up and maintain electronic and manual filing systems;
  • Organise travel, accommodation and hospitality requirements;
  • Establish and maintain a daily bring forward system;
  • Process payment of invoices and tracking of financial transactions using Oracle;
  • Recording and administering petty cash and general financial records;

If you feel you would be suitable for this position, please apply with an up to date CV

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